Executive Assistant Cum Office Secretary

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    DESKRIPSI PEKERJAAN

    Job Description and Key Responsibilities:
    • Assist C-levels in maintaining their schedule to be intact
    • Properly arrange/book rooms for meetings
    • Manage flight/hotel tickets related to Business Trip
    • Provide a complete secretarial and administrative support function with limited or no guidance
    • Manage and co-ordinate electronic diary and schedule commitments to ensure maximization of the manager’s time efficiency, including the management of travel itinaries for domestic and international travel.
    • Record, produce and distribute minutes of management meetings and follow up on outstanding items.
    • Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders.
    • Manage hard copy and electronic files and records and maintain an adequate filling systems.
    • Maintain office supply inventory and other additional supplies as needed
    • Prepare, complete and distribute the relevant management reports
       
    Key Requirements to the candidate:
    • Minimum a holder of Diploma Degree
    • General qualifications in Secretarial/ Office Administration Management
    • Possesses minimum 3 – 7 years’ of working experience in similar environment
    • Proven experience in working with C-levels
    • English, good command (oral and written)
    • Good interpersonal skills
    • Excellent attention to detail
    • Demonstrate a positive attitude
    • Able to cope well under pressure
    • Able to be highly organized
    • Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information

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    Bluefox Indonesia

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    Address

    Wisma 77 Tower 1, Jalan Letjen. S. Parman, Slipi, Special Capital Region of Jakarta, Indonesia

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