Personal Assistant (Country Club)

    Ditayangkan 13/October/2016



    Position Summary
    Responsible for the administration and smooth operation of the GM’s office

    Specific Duties (Tasks)
    • Assists the GM in the general administration of the GM’s office.
    • Disseminates all official correspondence directed from the GM’s office to Department Heads for their follow-up.
    • Preparation of monthly GM’s report, Manager’s Operation Report and recording of Daily Operations Meeting and Bi-Monthly Management Meeting.
    • Organizing daily routine for the GM and ensure that schedules and appointments noted down in the diary are confirmed and fulfilled.
    • Prioritizing the GM’s responsibilities and obligations when screening telephone calls and fixing appointments.
    • Advising the GM of any protocol, addressing of titles of VVIP members/guests during speeches or correspondence.
    • Liaising with Front Office for VIP check-in and F&B Manager for VIP dining - in order that appropriate procedures can be followed.
    • Daily update of regional industry related news and sector intelligence
    • Creates financial and statistical reports and analysis using data available from internal as well as external sources.
    • Communicates and provides information using relevant internal and external methods to assist and enable organizational operations and effective service to connecting groups of people.
    • Interprets instructions and advice in order to implement according to administrative policies and procedures.
    • Arrange and participate in meetings, conferences, and project team activities.
    • Translation (both spoken – dialogue & written when required).
    • Taking action and following-up on any outstanding assignments due from Department Heads so as to ensure the smooth running of the club’s operation.
    • Supervise any personnel attached to her from time to time and deploying the personnel for work assignments requiring immediate attention.
    • Responsible for the smooth and professional communications from all club personnel to all internal and external parties. Ensures that all club communications are delivered according to policy and set standards.
    • Preparing GM’s local expenses and attaching supporting receipts to the expense claim form for submission to Finance Department.
    • Keeping records of Executive staff on duty and monitoring Department Head’s annual leave.
    • Keeping records of GM’s annual leave and ensuring that all annual/official leave is approved by the Board of Directors and processed by HR Department.
    • Responsible for the cleanliness and general maintenance of the executive offices.
    • Is familiar with all club policies, procedures, checklists and standards and ensures that all Department Heads comply with such.
    • Maximum 40 years old
    • Excellent communication skills, specifically in written and spoken English.
    • Have at least 2 years working experience
    • Knowledge and able to use MS Office applications.
    • Obtain Relevant diploma ( D3 ) secretary

    Tutup pada 27/October/2016

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    Sinarmas Land Plaza, Jl. Grand Boulevard, BSD Office Park BSD City, Tangerang, Banten, Indonesia

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