Personal Assistant to Director



    A personal assistant (PA), sometimes called an executive secretary or personal/private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis.
    PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks.
    PAs need extensive knowledge of the organisation in which they work. They need to know who key personnel are (both external and internal) and understand the organisation's aims and objectives.
    Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.

    Responsibilities :
    Personal assistants (PAs) often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
    • Devising and maintaining office systems, including data management and filing;
    • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
    • Screening phone calls, enquiries and requests, and handling them when appropriate;
    • Meeting and greeting visitors at all levels of seniority;
    • Organising and maintaining diaries and making appointments;
    • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
    • Carrying out background research and presenting findings;
    • Producing documents, briefing papers, reports and presentations;
    • Organising and attending meetings and ensuring the manager is well prepared for meetings;
    • Liaising with clients, suppliers and other staff.
    In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
    • Carrying out specific projects and research;
    • Responsibility for accounts and budgets;
    • Taking on some of the manager's responsibilities and working more closely with management;
    • Deputising for the manager, making decisions and delegating work to others in the manager's absence;
    • Being involved in decision-making processes.
    Some PAs do all the secretarial work themselves, while others take responsibility for recruiting and training junior staff and delegate some of the less demanding and confidential work to them.
    Qualifications :
    • Degree in business or management.
    • Knowledge of working with similar positions before will be helpful, if worked with overseas boss will be added advantage.
    • Degree with below subjects may increase your chances:
      • Secretarial studies;
      • Business;
      • Administration;
      • Management.
    • Minimum of two years' relevant experience, which will generally have been gained in a more junior secretarial or administrative role.
    Skills :
    In addition to relevant experience and secretarial/administrative knowledge, you will need to show evidence of the following:
    • Exceptional written and oral communication skills in English;
    • Excellent word processing and IT skills, including knowledge of a range of software packages;
    • Ability to work under pressure and to tight deadlines;
    • Good organisational and time management skills;
    • Ability to research, digest, analyse and present material clearly and concisely;
    • Excellent interpersonal skills;
    • Ability to work on your own initiative;
    • Honesty and reliability;
    • Attention to detail;
    • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
    • Discretion and an understanding of confidentiality issues this profession.

    Anda perlu login untuk melamar pekerjaan ini

    Lowongan pekerjaan ini kemungkinan telah berakhir.

    Kesimpulan Review


        Deskripsi Perusahaan

        PT MFF OILFIELD SERVICES AND ENGINEERING (PT MFFOSE) provide Oilfield drilling tools and Rig Equipment to the Indonesian market. PT MFFOSE has affiliate companies in Singapore and USA.
        MFF Oilfield Group works with Oil/Gas Companies, Drilling Contractors and Oilfield Service companies worldwide to provide the "Oilfield Solutions at Better Value"
        Drilling tools and equipment provider, with technical consultations and to provide the best return on investment to the Oil/Gas Companies, Drilling Contractors and Oilfield Service Companies.
        Technical solutions provider, not a trading company, we work as team of the Drilling project and add value in every aspect of the project with our knowledge and experience.
        Our drilling tools and equipments are made worldwide, incl USA, Canada, UK, Singapore, China and Middle-east.
        In Indonesia, we are here to make the life of Drilling Team / Procurement team easier with our quick and complete technical solutions and supplies.
        We are seeking suitably qualified individuals to join us as: Sales Engineers / Sales Executives 

        Melamar ke Pekerjaan