Deskripsi Pekerjaan


Job brief

VERY Personalised secretarial and administrative support in a well-organised and timely
manner. The work on a one-to-one basis on a variety of tasks related to Director’s working
life and communication. Executive secretaries must be quick professionals with great
time-management and multitasking abilities. It is with their diligence and competence in
their work that executives can focus on their managerial responsibilities without worrying
for other tasks.

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Manage diary and schedule meetings and appointments
  • Attend meetings, Take dictation and keep minutes
  • Receive and screen phone calls and redirect them when appropriate and distribute correspondence
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure, Devise and maintain office filing system
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders
  • Handle requests and queries appropriately
  • Produce reports, presentations and briefs
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage schedules and deadlines
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Monitor costs and expenses to assist in budget preparation
  • Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments
  • Proven working experience as a personal executive assistant
  • In depth knowledge of office management and basic accounting procedures as well as
  • technical vocabulary of relevant industry MS Office and SUPERB English proficiency
  • Excellent organizational and time-management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritise daily workload
  • Excellent verbal and written communications skills
  • Integrity, Discretion and confidentiality
  • Familiarity with basic research methods and reporting techniques
  • Degree in business administration or relative field

Tentang Perusahaan

Deskripsi Perusahaan



To meet the demands of the globalization era, the era of information, the ever developing science and technology, an excellent quality of human capital in integrity, character as well as in professionalism improvement and competence that match their line of work is highly sought after.

For this very reason Power Character is present to prepare human resources who will be maximum and productive in their work, by providing training, consultancy, assessment, mentoring and counseling.

Power Character is a consulting and training company that focuses on ‘the development of excellent characters’ in every key department of a company, to ensure the success of the business and its longevity.


Kirana Two Tower, 9th floor Unit B, Kelapa Gading, Jakarta Utara

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