Deskripsi Pekerjaan


Open to: Internal and External Candidates
Reference No.: VN/ID10/2016/074
Position Title: Finance Assistant II (Grants Management)
Duty Station: Jakarta
Classification: General Service Staff, Grade G-5
Base Salary: IDR  13,736,000,- per month
Type of Appointment: Fixed term, one year with possibility of extension (the first three months shall be considered as probation period)
Estimated Start Date: As soon as possible
Closing Date: 24 October 2016
IOM Indonesia carries out a care management programme for vulnerable migrant sub-groups (a monthly average number of 700-800 migrants - about 11%-12% of total of migrants under IOM-RCA care), to facilitate immediate and targeted care and protection assistance.  Vulnerable migrant sub-groups are classified into the following categories:  (a) elderly migrants in detention; (b) migrants with disability in detention; (c) sexual and gender-based violence victims; (d) migrants with medical concern; (e) persons at risk, in detention:  families, pregnant women, single parents, single women, men at risk; and (f) children at risk:  unaccompanied migrant children, children under 5yo in detention, separated children, and victims of child abuse.  IOM case management, in this regard, is inclusive of the following:  (a) case-finding; (b) case assessment; (c) care planning; (d) care coordination; and (e) case closure (for time-limited interventions).
Under the overall supervision of the Senior Programme Coordinator and direct and functional supervision of Senior Finance Assistant (Grant Management), the ICARE Finance Assistant (Grants Management) will be responsible for managing and executing of ICARE2 grants, monitoring partners’ financial performance, and assisting other financial functions for the operational of ICARE 2 project.
  • Assist the Senior Finance Assistance (SFA) in checking the day to day budgetary and financial functions in accordance with IOM’s rules, regulations and procedures.
  • Assist the SFA in maintaining financial tracking and financial record keeping including, weekly PRF monitoring, PO tracking, financial report, commitment tracking report, daily operational balance, tracking sheet, and report on overspent and underspent items, among others.
  • Assist the SFA in monitor budget and analyses variances between budget and actual expenditures for project, prepare pipelines, prepare invoice on timeline basis to be submitted to donor, financial and donor reports, if necessary.
  • Assist SFA in conducting quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner, review and reconcile the balance sheet and review all other outstanding financial matters with banks and suppliers.
  • Assist SFA in preparation of financial reports.
  • Review and monitor NGO partners’ financial report, monitor the cost-effectiveness of its activities in providing services to target beneficiaries and verify that all of their financial records are in accordance with IOM standards.
  • Assist in the assessment of NGO service contracts/grants by:  (a) thorough checking that service contracts/grant applications meet ICARE grants criteria; (b)  give advice to potential service providers on grants application processes, in line with IOM standard rules/procedures; (c)  submit recommendations to the SPC on merits of grant applicants; (d)  acting as ICARE focal point for service providers/grantees; (e) administering grant payments, in accordance with grants contractual provisions; (f) monitoring progress of service providers/grantees; (g) keep and maintain accurate records of service contracts/grants; and (h)  give presentations to potential service providers/grantees on ICARE grant schemes.
  • Work closely with Jakarta Finance and Procurement Unit to ensure that all the duties are done in coordinative manner, and in line with IOM procedures and processes.
  • Undertake duty travel, as required.
  • Perform such other duties, as may be assigned.
III. Required Qualifications and Experience
  • University degree from an accredited academic institution, preferably in Accounting or Business Administration with a professional certification as chartered accountant or certified public accountant, with minimum 3 (three) years relevant work experience; or
  • Completed High School degree with at least 5 (five) years in relevant work experience.
  • Minimum three years of finance/accounting and administrative experience.
  • Have relevant training and field experience, specifically in IOM accounting systems.
  • Knowledge of IOM accounting systems, software and procedures a distinct advantage, including that of database administration.
  • Ability to prepare clear and concise reports and to analyse and interpret source information and data.
  • High level of computer literacy is required, particularly in IOM computerized accounting systems.
  • Good knowledge of MS office, specifically MS Excel.
  • Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
  • Experience in project management support and information gathering.
  • Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Fluency in English and Bahasa Indonesia is required.

a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d) Takes initiative and drives high levels of performance management; e) Plans work, anticipates risks, and sets goals within area of responsibility; f) Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.
  • Delivers on set objectives in hardship situations.
  • Effectively coordinates actions with other implementing partners.
  • Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, security clearance and verification of education certificate.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
  • Cover letter, clearly specify suitability and availability date,
  • Complete the Personal History Form  which can be downloaded at the following link:
  • Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application by clicking " APPLY NOW" button below. The deadline for applications is 24 October 2016.

Only applicant who meets the above qualification will be considered.

Tentang Perusahaan

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