Deskripsi Pekerjaan

DESKRIPSI PEKERJAAN

Overview
Under the supervision of the Team Leader-PMC, the Senior Project Officer will provide effective and efficient support, coordination and management of CIFOR’s projects implementation activities. This will require: substantial initiative and judgment; understanding of CIFOR’s systems, policies and procedures; and close collaboration with Team Leaders, Project Managers, Finance, Human Resources, Team Supports, Resource Development and Partnerships, and CIFOR’s partners.
 
Summary of Responsibilities:
  • Work closely with Legal Officer to develop partnership agreements and amendments with partners and collaborators in close consultation with project managers and in compliance with CIFOR’s policies and procedures,
  • Work closely with project managers to ensure timely technical reporting and deliverables, including from partners and to funders in compliance with CIFOR’s policies and funder’s guidelines,
  • Provide support in managing all business processes related to project management system under the responsibility of PMC, such as submission of project start-up, project tracking, and project closure,
  • Work closely with Project Management Support Officer to ensure accurate and timely update of project data in Project Management System,
  • Liaise with finance for timely and accurate project budget to support project managers for efficient budget management,
  • Maintain and monitor PMC project database,
  • Coordinate and compile supporting documents and/or CIFOR’s information for various project activities, including but not limited to submission of concept notes, proposals, auditor visit and enhancement of CIFOR’s website and/or project websites,
  • Liaise with partners and collaborators on the financial and technical obligation, invoice and payment process,
  • Facilitate effective communication within the project team as well as to other team to strengthen the coordination of project activities implementation,
  • Provide back-up support to fellow Senior Project support Officers as necessary,
  • Assist with other related responsibilities within PMC, as required.
  • Details of duties, assignments and objectives will be further discussed and laid out in the staff’s annual performance contract.
 
Requirements :
 
Education, Knowledge and Experience
  • Bachelor’s degree in relevant fields is required.  Master’s degree preferable,
  • A minimum of 5 years of relevant experience in project administration and management, proven experience in international project, financial management as well as human resources policies and procedures,
  • Excellent written and spoken English,
  • Strong computer skills in word processing, database and other relevant office applications.
 
Personal Attributes and Competencies
  • Excellent skills in organizing and priority setting, with the ability to work effectively under time pressure and manage multiple priorities,
  • Initiative and ability to work independently and effectively as a part of a team
  • Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment,
  • Experience in working with a wide and diverse network of groups and individuals,
  • Proactive, target-driven, and diligent.
 
Terms and Conditions
  • This is a nationally recruited staff (NRS) position. CIFOR offers competitive remuneration, commensurate with skills and experience,
  • The appointment is for 2 years, inclusive 6 months probationary period, with a possibility of extension contingent upon performance, continued relevance of the position and available resources,
  • The duty station will be at CIFOR HQ in Bogor, Indonesia.
 
Application Process
  • The application deadline is 21 October 2016
  • We will acknowledge all applications, but will contact only short-listed candidates.
 

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