Deskripsi Pekerjaan

Our client is an EPC company engage in power project in SEMARANG, Central Java, currently looking for a General Affair/Site Administration Manager (1 Year Contract - Project).  RequirementsCandidate must possess at least a Bachelor's Degree, Master's Degree / Post Graduate Degree, Doctorate, any field.Required skills: General Affair, General Administrations, apply VISA + Immigration + Work Permit, petty cash management, secretarial duties, maintains site staff attendance records include managing medical & dental claim.Required language: EnglishAt least 10 years of working experience in the related field is required for this position.Applicants must be willing to work in Tambak Lorok - Semarang, Central Java.Preferably Manager / Assistant Managers specializing in General Affair or equivalent.1 year contract position available. Job RoleEnsures proper project site setup in terms of office environment, organization, tools, consumables, petty cash management, office assets, hotel reservations, accommodation and transportation. Major Tasks• Organizes and manages the general administrative work for project site, such as local procurement for site office supplies, pantry services.• Maintains site staff attendance records.• Organizes and manages site car pool (including driver control) / site transportation (including car pool arrangement and driver control).• Controls and maintains site office assets (office equipment, furniture, site communication equipment, instrument & tools, etc.).• Coordinates with landlords regarding accommodation and arrangement of transportation for site staff and visitors including payment related matters.• Organizes and coordinates with Bangkok Office regarding VISA, Immigration and Work Permit matters for site staff.• Manages and controls the petty cash, including monthly reporting to Bangkok Office.• Managing the medical / dental fee claim report and co-ordinate with Bangkok Office for payment settlement.• Procures and controls Personal Protective Equipment (PPE), medicines/first aid kits and maintains nurse/ambulance driver attendance record in coordination with HSE team.• Manages and controls site office IT appliances and coordinates with external service providers for internet and telephone system, including computer and e-mail set-up for site staff.• Prepares user manuals for site staff in using internet, telephone, printing, scanning and access to server/shared drive as well as trouble shooting.• Performs secretarial functions as required by the Site Manager (SM).• Performs any other tasks as delegated or requested by line or project superior. Responsible for:Properly managing and / or maintaining:• Petty Cash, Invoicing, Payments• Site HR matters, including recruitment of site support / service staff• Site organization charts, contact lists, site staff attendance / time records• Site staff / visitor accommodation, transportation, hotel & ticket booking• Site office assets• Shipment arrangements (TNT, DHL, air cargo)• All other secretarial worksMaking himself/herself particularly knowledgeable of:• project-specific invoicing and payment procedures• project-specific processes, procedures and tools for project site execution• Marubeni-internal human resource management policies and procedures• Marubeni-internal accounting procedures• Marubeni-internal IT and data security policies, guidelines and procedures• Marubeni-internal approval processes and procedures• Establishing a positive relationship with customer / partners / suppliers and subcontractors Reporting and Supervisory Line• Reports to SM• Supervises Site Document Controller (SDC) and all site office support and service staff.  If you are suitable for this position, kindly send your updated CV in Microsoft Word format

Tentang Perusahaan

No. Telepon

(0361) 8947509

Address

Showroom Pert Seminyak Permai Jl Sunset Road Seminyak Permai III/H Seminyak Kerobokan, Kuta Denpasar 80361 Bali

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