Director Personal Assistant cum Office Manager

PROFILE QUALIFICATIONS:

• FEMALE
• Currently live in Bali
• Minimum 10 years professional experience in the Sales or project or admin assistant experiences, preferably in an industrial or engineering company
• A self-driven and highly motivated individual
• Able to work in autonomy with remote supervision.
• Have a proven experience in the international environment
• Plus point if you are familiar with the marine engineering and or civil engineering industry.
• Fluent English and Bahasa are a MUST, French or another Asian language would be a plus.
• Accustomed to Microsoft Office & Sharepoint
• Open to the foreign applicant
• Ready to join a small team with big growth ambition that wants to have a positive impact on the world. Hands-on, positive attitude, team, and start-up spirit, as well as strong human values.

JOB SCOPE:

Director Assistant

• Assistant the Office Director in the daily administrative tasks (travels, expenses, agenda, emails, etc.)
• Coordinate administrative link with HQ in France and Subsidiaries in Australia and Hong Kong
• Manage marketing tasks in relations to the HQ
• Organize meetings, company events, or conferences
• Manage the Rep office HR functions (salary follow up, leaves, recruitments, etc.)

Assistant Project Management

• Performing administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.
• Collaborate with team members in planning the details of the upcoming project
• Organize and track all project documents
• Completing any tasks assigned by the Project Manager in an efficient and timely manner.
• Manage and organize the transport, logistics, and customs.

Sales Assistant

• Create invoices and/or status of work and monitor the collection of invoices.
• Consult with maritime, air transporters, and liaise with the freight forwarders in the execution of the service
• Inform and advise the clients
• Ensure the administrative conformity of the price offer including transport, payment terms, and customs obligations.
• Follow up and update the customer database
• Keep tracking of stock order level