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PT New Priok Container Terminal One

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    PT New Priok Container Terminal One

    DESKRIPSI PEKERJAAN A. Job Purpose             Accountable to the COO/CAO, the personal assistant is responsible for providing a comprehensive, confidential and professional support service to the COO/CAO in all aspects concerned with efficient and successful operation of the office and division.   B. Key Accountability     Answering telephone calls Maintaining diaries Arranging appointments Taking messages Typing/word processing Filling Organizing meetings Using a variety of software packages Booking transport and accommodation Managing databases Implementing and maintaining procedures/administrative system Liaising with staff, suppliers and clients Preparing letters, presentations and reports Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations Screening phone calls, enquiries and requests, and handling them when appropriate Meeting and greeting visitors at all levels of seniority Organizing and maintaining diaries and making appointments Dealing with incoming email, faxes and post, often corresponding on behalf of the manager Carrying out background research and presenting findings Producing documents, briefing papers, reports and presentations Organizing and attending meetings and ensuring the manager is well prepared for meetings   C. Skill Required   A good deal of common sense, etiquette and an ability to think on one’s feet Preferable aged between 28 – 35 years old. Shorthand and excellent typing skills, speed and accuracy essential Good computer literacy (MS Office, Excel, PowerPoint) Excellent organizational skills Excellent communication skills, both verbal and written Fluent in English Professional telephone manner Proven ability to work under pressure and to tight deadlines Bright, confident personality Well presented Highly personable Flexible and mature approach with ability to work unsupervised Candidate must possess at least a Diploma, Secretarial or equivalent. At least 4 year(s) of working experience in the related field is required for this position. Applicants must be willing to work in Tanjung Priok. Preferably Supervisor / Coordinators specializing in Secretarial/Executive & Personal Assistant or equivalent. Full-Time position(s) available.